International Guide - Funding
Funding and Charging Arrangements
FUNDING
At the time of the course request the originator should state how the course/training will be funded. The main forms of funding are as follows:
a. Self-funded. The country whose personnel are attending/using the training will pay.
b. UK funded: Funding may be available through the Global Conflict Prevention Pool (GCPP), Africa Conflict Prevention Post (ACPP), Defence Assistance Fund (DAF) or Global Opportunities Fund (GOF).
c. Defence Assistance Fund (DAF). This is much smaller than previous years owing to the implementation of the new Conflict Prevention Fund (CPF).
d. The British Defence Attaché/Adviser in country will know if he has GCPP, ACPP, GOF funds allocated for use by the overseas country.
It is assumed that all training will be self funded unless the British Defence Relations Authority Programme (DRAP) informs us to the contrary.
PAYMENT FOR TRAINING
Pre-Course Invoicing. Up to 10 weeks before the start of a course the DBA will raise an invoice requesting payment of the course fee and, where appropriate, messing and accommodation charges. The details on this invoice will be taken from the Course Information Form (CIF), that is raised by IDT(RAF). Payment is due on receipt of the invoice to DBA at the address given on the invoice, and is to be paid prior to the delivery of training. Payment will then be credited to the UIN of the training provider.
Post-Course Reconciliation.
In many cases the request for payment, and the subsequent payment itself, will complete the financial transaction since the sum requested will take account of all costs associated with the course. In some cases however supplementary payments may be required, or funds may be due. These will be calculated by DBA on receipt of the Course Attendance Returns (CAR) from the training unit. It is therefore essential that the training unit complete the CAR promptly on completion of the course.
Supplementary payments
On occasions it may be necessary to present a supplementary bill after a course is completed for additional costs which cannot be forecast in advance. Examples of such costs are stores, ammunition, extra tuition, additional travel costs and medical expenses. These supplementary payments should be recovered by the training establishment from the National Authority through the DBA on a Form DAB 1.
Payment for additional tuition will be calculated to the nearest day, from the information submitted in the CAR.
COURSE CHARGES
All International and commercial training is provided on a pre-payment basis. MOD charges are revised annually on 1 April.
INCLUDED IN THE COURSE FEES
The fees for training courses cover the following items:
a. | Tuition. |
b. | The cost of transport on duty journeys taken as part of the course, and payment of subsistence allowance to students whilst on course visits. |
c. | Medical and Dental treatment for the student provided by the UK Armed Forces Medical Services, should this be necessary, during the period of training, with the exception of the supply of spectacles, dental bridges or dental appliances. |
d. | The loan of working/protective clothing and kit as is necessary for the conduct of the course. Normally these articles are to be returned when no longer required in connection with the course of instruction. Charges will be made for any article lost or damaged in circumstances in which a charge would be made against UK personnel. |
NOT INCLUDED BY THE COURSE FEES CHARGED
The fees chargeable by MOD do not cover the following items:
a. | Pay and Allowances. Responsibility for pay and allowances for Foreign and Commonwealth students rests with the parent government concerned. UK Service Accounting Officers have no authority to issue pay and allowances to students from MOD funds, but may pay as agents if the appropriate High Commission/Embassy first provides a cheque for the requisite amount drawn in favour of the Training Establishment's public account. Accounting Officers may also assist in opening bank accounts for students if it is the wish of their parent government that they should receive their pay and allowances in this manner. |
b. | Compensation. Compensation payable to third parties for death or injury, or loss or damage to property, caused by acts or omissions of the student. |
c. | Transportation. The cost of transport before the course, on leaving the course, between courses or whilst on leave or other non-duty journeys during the course, is the responsibility of the student's own authorities. Students living in private accommodation are to pay for their own transport to and from the Unit concerned. The responsibility for travelling arrangements for journeys such as provision of tickets, etc, on Public Transport Services, rests with the individual. However, MOD rail warrants may be issued to overseas personnel if requested by the student's country Attaché/Adviser. Such warrants will be chargeable against the Embassy/High Commission concerned. Overseas personnel are not entitled to Forces Rail Cards. |
d. | Non-effective Benefits. The responsibility for retired pay, pensions, disability awards etc, payable to, or in respect of, the student, remains with the parent government concerned. |
e. | Messing and Accommodation. A separate charge is made for messing and accommodation, which is determined according to rank. Where Families Quarter accommodation is required, the fees for this must be paid locally by the students to the Defence Housing Executive. Where international students are staying in Service Single Accommodation, their messing charge covers the provision of 3 meals a day. |
f. | Mess Bills. Students are required to pay their Mess Bills personally and are to pay for telephone calls, cigarettes, confectionery, drinks and extra food consumed in canteens and clubs. Officers' and Senior Ratings'/SNCOs' Mess Bills, which include mandatory charges, such as mess subscriptions, are to be paid in sterling on the due date, prior to the student's departure from the training establishment. |
g. | Loss of Uniform/Equipment. MOD will not be responsible for compensating the student for the loss of, or damage to, his uniform or Service equipment. |
h. | Clothing Maintenance. This includes charges for, and dry cleaning of, personal laundry; alterations to, uniforms; footwear repairs. |
i. | Funeral Expenses. Funeral expenses following the death of a student. |
j. | Family Maintenance. The tuition fees cover no element of family maintenance. |
k. | External Examination Fees. Where a course contains an external examination, the fees for this are included within the tuition charge for the cost. If the student wishes to undertake examinations not included as an integral part of the course, the fees for this are not covered by the tuition charge. |
COURSES LASTING 12 MONTHS OR LESS
Fees for both tuition and food and accommodation will be quoted and charged for on a 'per course' basis in advance, for the whole period of the course. Where a course spans two financial years, the charge will be that established on the first day of training and will hold good for the whole period concerned.
COURSES LASTING MORE THAN 12 MONTHS
Fees quoted for these courses will be valid for the first 12 months. Thereafter, invoices will be raised by the Defence Billing Agency (DBA) at 6 monthly intervals, with the fees based on charges established at the beginning of each 6 month period.
ATTACHMENT CHARGES
Where countries seek to attach their personnel to Operational or Training Units to observe methods, an attachment fee will be charged. This is in addition to Messing and Accommodation charges if Service accommodation is used.
MESSING AND SINGLE ACCOMMODATION
It is MOD policy that International students should be accommodated in Service Messes whenever possible. Courses will be either residential or non-residential as decided by the MOD Training Authorities and training units will make the necessary arrangements for booking accommodation in the appropriate messes. For residential courses, Messing and Accommodation charges will be levied along with the tuition charges. The Royal Air Force has introduced a Pay As You Dine (PAYD) system. On units where this is operating, students will be required to pay cash locally for each meal taken. Full details are given in the joining instructions. For non-residential courses students are responsible for paying for their own messing and accommodation. Where Service accommodation is not available, the student's sponsor (Embassy or company) will be responsible for arranging private accommodation within the local area, unless the training establishment has extant arrangements in the local area.
OUTSTANDING MESS BILLS
The onus for ensuring that Mess Bills are promptly presented and settled continues to rest with individual messes. Every effort should be made by mess authorities to obtain payment before an overseas student leaves the Establishment. If local measures fail, the Establishment should, in the first instance, report the debt immediately to the Embassy or High Commission concerned, requesting payment. IDT(RAF) will advise upon the method of approach, if required. One further approach through the same channel should be made. If payment has not been received within one month of the student's departure, the matter should be reported to IDT(RAF), so that further action can be taken. Should the Mess receive payment after the case has been referred, IDT(RAF) should be informed immediately.
International authorities are advised that the MOD hold all students responsible for any personal debts incurred while under training in the UK. Should payments not be made, the appropriate Embassy or High Commission will be regarded as being ultimately responsible for such debts.
CANCELLATION CHARGES
In the event that an international or commercial student does not attend a course without prior cancellation, the full course charge will be retained. If cancellation is given less than 2 months prior to the start of the training, a cancellation charge will be raised. See JSP 510 for further information.