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Flexible Working - Use of JPA

07 Aug 2017

Use of JPA for requesting enduring Flexible Working (FW) agreements.

As set out in the RAF Strategy, the RAF is committed to building a workforce fit for the future and this includes supporting the lifestyle choices SP want to make, enabling them to work flexibly, where possible.  FW policy is contained in JSP 750 Chapter 1.

JPA is to be used for requesting and monitoring all enduring FW arrangements.  Even if a FW request cannot be supported, it is still to be recorded (and declined) on JPA.  Only enduring FW arrangements are to be logged on JPA; ad hoc arrangements are not to be recorded.  

Background

The automation of FW applications on JPA ensures all enduring arrangements are captured and tracked.  Not only does this allow the RAF to better understand the appetite, utility and take up of FW, it also allows the Chain of Command to facilitate and monitor such applications.  The following types of FW arrangement are to be recorded on JPA:

•    Working from Home.
•    Compressed Hours.
•    Variable Start and Finish Times

Process

Although the process is fully automated, Service Personnel and Line Managers are encouraged to discuss the request prior to processing through JPA.  If a request cannot be supported, it is still to be applied for through JPA and declined.  This is to be done in order to give Policy and Assurance staff a greater understanding of areas where FW cannot, or is not, supported.

Only enduring FW arrangements are to be logged on JPA; ad hoc arrangements do not need recording and are to be managed locally by Line Managers.  Examples of enduring FW arrangements are working from home one day a week for a 12 month period.  An ad hoc arrangement would be working from home one day a week for 2 weeks only.  

Within the JPA process, a brief justification for the FW application is to be captured.  The justification is not to contain material of a medical in confidence or personal sensitive nature.

Agreed FW arrangements are to be reviewed at least annually to ensure that they still meet the needs of the individual and the workplace.  The SJAR/OJAR/MPAR de-brief is an ideal time to conduct the review.  

Additional Information

Routine enquiries and requests for information and advice should be addressed in the first instance to Unit HR staff.  The RAF Policy lead is SO2 Employment Policy Development (95221 5048).

For more information, personnel should read JSP 750: Centrally Determined Terms of Service

 

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